Checks

What Are Checks?

Checks are negotiable financial instruments that authorize the transfer of funds from one account to another. Printed business checks include account information, routing numbers, and security features designed to prevent fraud while maintaining a professional appearance for corporate payments.

Secure business check printing compatible with accounting software by Baldwin Business Systems.

Common uses include:

  • Client refunds and reimbursements
  • Accounts payable and vendor payments
  • Payroll disbursements

Professional Checks for Financial Operations

Printed checks remain a trusted payment method for businesses that value security, accountability, and professional presentation. While digital payments continue to grow, many organizations rely on physical checks for vendor relationships, audit trails, and situations where electronic transfers are impractical or unavailable.

For commercial print brokers and financial operations teams, check printing requires specialized attention to security standards, MICR encoding accuracy, and anti-fraud features. Baldwin Business Systems partners with certified check printers who meet strict banking industry requirements to deliver checks that combine security with professional branding.

Whether you need laser checks for accounting software, manual 3-on-a-page formats, or high-security check stock with watermarks and chemical protection, professional check printing ensures every payment reflects your organization’s credibility. Custom checks can include your logo, authorized signatures, dual signature lines, and detailed voucher sections—all while incorporating the security features banks require. With options for sequential numbering, positive pay integration, and various paper stocks, Baldwin delivers checks that protect your financial operations and reinforce your business identity with every transaction.

Customization Options

Formats & Styles

  • Laser checks (top, middle, or bottom stub)
  • Manual 3-on-a-page check sets
  • Wallet-style business checks
  • Computer checks (continuous feed)
  • Voucher checks with detailed payment information

Security Features

  • MICR encoding for automated processing
  • Watermarks and security backgrounds
  • Chemical protection against alteration
  • Microprinting and security threads
  • Thermochromic ink for authentication
  • Positive pay compatibility

Design & Branding

  • Full-color company logo placement
  • Custom background designs and patterns
  • Authorized signature lines (single or dual)
  • Corporate address and contact information
  • Bank account details and routing information
  • Check number sequencing

Why Customize Your Checks?

  1. Fraud Prevention
    Security features like chemical protection, watermarks, and microprinting make checks significantly harder to alter or counterfeit, protecting your accounts from financial loss.
  2. Professional Credibility
    Custom-branded checks with your logo and corporate design reinforce your business identity with every payment, building trust with vendors and partners.
  3. Accounting Integration
    Properly formatted laser checks integrate seamlessly with QuickBooks, Sage, and other accounting platforms, streamlining payment processing and reducing manual data entry.
  4. Audit Compliance
    Sequential numbering, voucher sections, and standardized formatting create clear documentation trails that simplify audits and financial reviews.
  5. Payment Flexibility
    Professional checks provide a reliable backup payment method for situations where ACH, wire transfers, or credit cards aren’t practical or preferred by recipients.

Industries Commonly Using Printed Checks

  • Professional Services: Law firms, accounting practices, consulting agencies, and medical offices
  • Real Estate: Property management, title companies, real estate brokerages
  • Construction: Contractors, subcontractor payments, material suppliers
  • Manufacturing: Vendor payments, supply chain management, payroll services
  • Non-Profits: Grant disbursements, donor refunds, program expense payments
  • Education: School districts, universities, scholarship payments
  • Government: Municipal payments, county operations, state agency disbursements
  • Healthcare: Medical practices, clinics, insurance reimbursements