Invoices & Statements

What Are Invoices & Statements?

Invoices and statements are financial documents used to communicate charges, payments, and account balances between businesses and their customers. Printed invoices detail individual transactions and payment terms, while statements provide periodic summaries of account activity—both serving as essential records for billing, accounting, and customer communication.

Professional invoice and statement printing with clear layouts and branded formatting from Baldwin Business Systems.

Common uses include:

  • Legal documentation for business transactions
  • Customer billing and payment requests
  • Account reconciliation and balance tracking

Professional Invoices & Statements for Business Transactions

Keep your business organized and professional with high-quality custom invoices and statements. Designed for clarity, durability, and seamless integration with your accounting system, printed financial forms help you communicate charges, payments, and account details with precision and style.

Whether you need multi-part carbonless sets, branded laser forms, or continuous feed options, Baldwin Business Systems delivers print solutions that make every transaction look polished and reliable. Impress your clients, streamline your workflow, and maintain accurate records with expertly printed invoices and statements that reflect the professionalism of your business.

Custom financial forms serve as more than just billing documents—they reinforce your brand identity with every customer interaction while creating clear paper trails for accounting and tax purposes. Baldwin partners with specialized business forms printers who understand the technical requirements of laser compatibility, carbonless chemistry, and security features necessary for financial documentation. With options for sequential numbering, custom fields, and integrated payment stubs, professionally printed invoices and statements transform routine billing into opportunities for brand reinforcement and customer communication.

Customization Options

Format & Structure

  • Multi-part carbonless sets (2-part, 3-part)
  • Laser-compatible invoice forms (top, middle, bottom stub)
  • Continuous feed for dot matrix printers
  • Snap-apart sets with perforated detachment
  • Statement formats with transaction history tables

Design & Branding

  • Full-color company logos and headers
  • Custom field labels and data entry areas
  • Payment terms and remittance instructions
  • Authorized signature lines
  • Pre-printed account information
  • Integrated payment stubs and return envelopes

Security & Functionality

  • Sequential numbering for audit trails
  • Security backgrounds to prevent alteration
  • Watermarks and microprinting features
  • Barcodes for automated processing
  • MICR-compatible payment coupons
  • Duplicate copies for customer and file retention

Why Customize Your Invoices & Statements?

  1. Professional Image
    Custom branded invoices project organizational competence and attention to detail, reinforcing customer confidence in your business practices and payment processes.
  2. Accounting Integration
    Properly formatted forms work seamlessly with QuickBooks, Sage, and other accounting platforms, reducing data entry errors and streamlining reconciliation workflows.
  3. Payment Efficiency
    Clear payment instructions, integrated remittance stubs, and professional presentation encourage prompt payment and reduce collection issues through improved clarity.
  4. Audit Compliance
    Sequential numbering, standardized formatting, and duplicate copies create reliable documentation trails that simplify tax preparation, audits, and financial reviews.
  5. Brand Reinforcement
    Every invoice becomes a touchpoint that reminds customers of your brand identity, turning routine billing into opportunities for consistent brand exposure and recognition.

Industries Commonly Using Printed Invoices & Statements

  • Professional Services: Law firms, accounting practices, consulting agencies, engineering firms
  • Healthcare: Medical practices, dental offices, therapy clinics, veterinary services
  • Construction: Contractors, subcontractors, material suppliers, specialty trades
  • Utilities & Services: Property management, landscaping, cleaning services, maintenance companies
  • Wholesale & Distribution: Product distributors, manufacturing suppliers, equipment rental
  • Financial Services: Credit unions, lending institutions, collection agencies
  • Education: Private schools, tutoring services, training programs
  • Retail: Account-based sales, wholesale operations, subscription services